🔥 Documents

If you want your offer to get approved, you want to stand out. Therefore, you should prepare a better set of documents than others. Documents should be collected before the first viewing, as you’ll need to apply immediately after viewing the property.

Essential Documents

• Passport / ID / Residence Permit

• Income Proof

  • Working Professionals:

    • 3 recent payslips. If you don’t have payslips yet, that’s fine

    • Working agreement

    • If you work in the Netherlands, Employer statement is required. Here are the templates in Dutch and English

  • Self-employed:

    • Proof of your company’s registration (in the Netherlands - KvK uittreksel)

    • Your tax statements for the last 3 years. If you don’t have three years’ worth of tax statements, submit what you have available

    • Corporate bank statements for the last 3 years. If you don’t have statements covering this period, provide bank statements for the longest period available

  • Students:

    • Statement of enrolment

    • Proof of income for the student or sponsor

  • Sponsors:

    • Include the proof of income mentioned above, depending on whether the sponsor is a working professional or self-employed

    • Sponsor’s Passport / ID / Residence Permit

    • Guarantee letter from sponsor

    • Sponsor’s bank statement

  • Unemployed:

    • Without a steady income, you'll need to demonstrate financial stability. You can do this through one or more of the following methods: providing a bank statement, offering prepayment, suggesting a higher monthly rent, and so on. The more evidence you can provide, the better.

• Bank Statement: Prove the more the better. Don’t include a bank statement if you cannot prove more than 8.000 EUR

Documents That Let You Stand Out

• Motivation Letter (1 page A4): Introduce yourself, outline your activities in the Netherlands, and share your future plans. Template 1 and Template 2

• Presentable Private Photos: Select a few photos that showcase your personality, interests, or lifestyle. Avoid ‘party-pictures’

• Introduction Video (1-4 min): While it's not a common practice and most applicants don't opt for it, those who do tend to get approved with a much higher probability

• References from Previous Landlords: If available, these can boost your credibility. Template 1 and Template 2

Be prepared for additional requests specific to the agency or landlord.

Organise Your Documents

Upload all documents into a Google Drive folder. Make sure Anyone with the link can view this folder. This allows you to easily share your documents by simply providing the link when requested.